Finance and Career Services Coordinator

Vacancy Description:

We are seeking a detail-oriented and proactive Finance and Career Services Coordinator to join our team at Axsos Academy. In this role, you will manage financial operations, including student payments, financial reporting, and vendor management, while also supporting our career services department. You will play a key role in ensuring the accuracy of financial transactions and reports, maintaining strong relationships with industry partners, and coordinating career-related events for our graduates.

Why Axsos Academy?:

• Join a mission-driven organization dedicated to empowering the next generation of professionals.
• Collaborate with a passionate team focused on innovation and excellence in education.
• Play a key role in bridging the gap between education and industry, helping students succeed in their careers.
• Enjoy a supportive work environment with opportunities for professional development and career advancement.
• Competitive salary and comprehensive benefits package tailored to your growth.

Your Profile:

• Bachelor’s degree in Finance, Accounting, Business Administration, or any other related field.

• Proven experience in Finance Management, preferably within an educational institution.

• Strong understanding of financial principles.

• Excellent organizational and multitasking skills, with a keen attention to detail.

• Effective communication and interpersonal skills to build and maintain professional relationships.

• Proficiency in financial software and Microsoft Office Suite (Excel, Word, PowerPoint).

• Ability to work independently and as part of a team in a dynamic environment.

We Offer You:

•  A modern work environment in an international working atmosphere.

• We are open, honest, direct, friendly, and uncomplicated in our dealings with each other.

• The possibility of working from home.

General Responsibilities: 

• Maintain confidentiality and integrity in handling all financial and student information.

• Stay updated with industry best practices and regulatory changes in finance and career services.

• Collaborate with other departments to support the overall goals and objectives of the academy.

Your Responsibilities:

• Finance Management:
  1. Collections and Payments:
    - Manage the collection of student payments, ensuring timely and accurate processing.
    - Maintain detailed records of all transactions, including tuition fees, scholarships, and other financial aid.
    - Monitor overdue accounts and follow up with students and families to ensure payments are made.
    - Complete the payments process and deal with any issues in the payments immediately, as well as ensuring having guarantees from students and following up with our legal advisor in case of any defaults in payments. 
    - Archiving all contracts and payments guarantees. 
  
  2. Financial Reporting:
    - Prepare and maintain accurate financial reports, including balance sheets, income statements, and cash flow statements.
    - Conduct regular financial audits and reconciliations to ensure data integrity.
    - Provide monthly, quarterly, and annual financial reports to the management team.
  
  3. Vendor and Expense Management:
    - Manage relationships with vendors, ensuring timely payment and proper documentation of expenses.
    - Oversee the procurement process, including the issuance of purchase orders and verification of received goods/services.
    - Ensure compliance with all tax regulations, preparing and submitting tax documents as required.
  
  4. Taxes and Invoices:
    - Prepare and issue invoices to students, vendors, and other stakeholders.
    - Ensure accurate tax calculations and submissions in accordance with local and national tax laws.
    - Maintain organized records of all financial documents, including invoices, receipts, and tax filings.

• Career Services Support:
  1. Partnership Development:
    -Assist the career services department in establishing and maintaining partnerships with companies and organizations.
    - Identify potential employers and develop strategies to promote the Academy’s graduates.
    - Coordinate meetings and events with industry partners to facilitate networking opportunities for students.
  
  2. Graduate Placement:
    - Work with the career services team to understand the needs and aspirations of graduates.
    - Liaise with partner organizations to create job and internship opportunities for graduates.
    - Track and report on graduate placement rates and job success stories.
  
  3. Event Coordination:
    - Assist in organizing career fairs, employer presentations, and other career-related events.
    - Provide logistical support for events, including scheduling, venue setup, and communication with participants.
    - Ensure successful execution and follow-up of all career services activities.

About Axsos:

Axsos AG, headquartered in Metzingen, Germany, offers customers a wide range of customer benefits in the service areas of digital processes, digital infrastructures, digital security and digital education, including the Bootcamp Academy in Ramallah. Through its expertise in the design and optimization of digital processes, Axsos helps companies to increase their efficiency and optimize business processes. Providing robust digital infrastructures enables customers to design their IT systems to be future-proof and meet the demands of the modern business world. In addition, Axsos offers innovative digital security solutions to protect data and systems from threats. With its Bootcamp Academy in Ramallah, Axsos AG also promotes digital education and enables participants to acquire valuable digital skills. Axsos AG's all-round solutions enable companies to successfully manage their digital transformation and assert themselves in an increasingly digitalized environment.